Optimum staffing levels
through optimum working times

Productive circularity

Working time management is a focus area of the finely-balanced field of economics. Fluctuations in time needs, different qualifications, changing conditions: The list of requirements is extensive and complicated. One of the main tasks in this is finding the optimum staffing level.

In practice, this is a process that permanently repeats itself, a process of ongoing optimisation. To keep this circularity productive and for better and simpler solutions, you can use a specially designed software tool: the XIMES Operating Hours Assistant© [OPA]. With the [OPA] – now available in the further enhanced version 3.5 – you can answer your complex questions and create a new basis for the repeating process of working time management in your company – to the advantage of everybody involved.

Where [OPA] can help you in practice

The Operating Hours Assistant© engages in four areas of the planning process for working time management:

• Analysis and optimisation of demand and processes: when are which tasks and requirements met with which personnel? With this in mind, daily, weekly and annual working graphs are generated, all of which reflect the required working volume.
• Definition of shifts and duties: the demand aligned to working time requirements is filled with specific shifts or duties to ensure that enough personnel is present for cover at any time of the rota whilst guaranteeing satisfactory working times for employees as well.
• Calculation of substitute personnel demand: employees have a certain number of absence times given by holidays, sickness or training – these have to be taken into consideration in good personnel planning.
• Calculation of workforce requirements: once shifts or duties as well as reserve requirements are known, the impact of these factors on workforce requirements is calculated or shown against existing workforce levels.