Smart activity and stress analysis

High verifiable validity of the data

What does an activity and stress analysis provide?

The aim is to collect valid data for the organisation of working time and  personnel requirements as well as for risk assessment. 

What is the actual share of on-call duty ? How is working time actually used? Are there waiting times? What are the differences between the different weekdays, times ...? 

In many cases (e.g. doctors) such questions are full of conflicts and difficult to answer seriously.

With the smart activity & stress analysis, an easily feasible and nevertheless statistically viable recording of activity shares succeeds WITHOUT burdening the employees with laborious logging of rest periods, which then usually brings only incomplete records. 

XIMES offers a comprehensive package of special mobile recording devices and a web-based evaluation solution on a rental basis - so no investment costs are necessary!

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Typical process

In advance, the most important types of activities to be distinguished and the survey plan (e.g. 6 weeks) are defined together. The procedure is defined (e.g. which areas are analysed) and the data protection is clarified with the employee representatives. 

During the recording phase, the employees take over a special mobile phone programmed by XIMES at the start of each shift, which, for example, "hums" every 30 minutes. With a click you can select an activity from a predefined list and close the cover. Done! If a longer period of non-use is in sight (e.g. at night), simply select "rest phase". No humming disturbs.

After completion of the recording, we recommend an interactive evaluation within the framework of a workshop with the help of our web-based evaluation solution. A written report will then be prepared. 

You can find an example in the user report!

Advantages

Lowest burden: for participants (no tedious recording) and for customers/patients (no observer is present).

High quality at low cost: Survey over several weeks reduces random influences compared to work with sample weeks.

Mobile use: For mobile work (e.g. IT, care) and activities that are difficult to observe (screen work) better applicable than observers.

Comfort: Informative reports on activities & functions (anonymized)

Transparency: At the end of the service, a link to the website is sent to each person, which data he/she entered - with correction option.

Data protection: No notes lying around, no external persons. XIMES does not evaluate personal data.

Reliability of data

  • a high response rate and hardly any missing values (typically < 2%) thanks to convenient mobile recording

  • No evidence of abusive submissions in previous projects.

  • The use by many people and over long periods of time makes systematic misrepresentations difficult and brings the chance that these become recognizable (e.g. inappropriate consequences, patterns).

  • Optional evaluation as for ski jumping (excl. highest and lowest values)

  • Methodological validation by comparing self-assessment to a survey with observers yielded good results

  • In case of suspicion, a cross-validation is possible in the concrete case with random samples.

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Measurement of the activity shares as a suitable package for you:
Smart activity and stress analysis

We offer a complete solution consisting of special mobile phones and a web-based analysis service as well as reports - thanks to rental basis no investment costs are necessary.

Starter Pack

Answer the key question of the distribution of activities

€ 1.900

Up to 3 devices for 2 months data acquisition. One qualification group.
    • Predefined activity categories for recording
    • implementation guide
    • ready-to-use devices will be sent to you
    • You get the core results* as a report
      and as XLS file
    •  

    • Support as needed.
      One hour included, afterwards € 120 / hour.
    • per additional device € 240,00

Professionell

Understanding activity shares and load in detail

€  3.900

Up to 6 devices for 2 months data acquisition. Up to two qualification groups. 
    • Activity categories defined together according to your wishes in Web Meeting
      • Procedure discussed in web conference
      • ready-to-use devices will be sent to you
      • You get the core results* as a report
        and as XLS file
      • common 2-hour
        Discussion of results in web meeting
    • Support as needed.
      One hour included, afterwards € 120 / hour.
    • per additional device € 240,00

Comprehensive

Optimal use of data capture - additional support through on-site work appointments

€  6.900  

Up to 9 devices for 2 months data acquisition. Up to three qualification groups. 
    • Activity categories defined together according to your wishes in preparatory meetings 
      • Procedure discussed in preparatory meetings
      • ready-to-use devices will be sent to you
      • You get the core results* as a report
        and as XLS file
      • joint 4-hour discussion of results
        & detailed analyses in on-site meeting

    • Support as needed.
      One hour included, afterwards € 120 / hour.
    • per additional device € 240,00

*The basic evaluation contains images and Excel files for the following evaluations:

Odoo CMS- Sample image floating
  • Total overview of activity shares - how often do which categories occur?

  • Distribution of activities over 24 hours, according to weekdays - e.g. direct patient-related and indirect patient-related work, administration ... depending on the type of activity you have chosen to examine.

  • For standby duty / on-call duty: Average distribution of work and rest (use) over 24 hours

  • Differentiation according to individual weekdays (or if desired grouping e.g. Mon-Fri, Sat/Sun...) of activities in the 24-hour process

  • Indicators on the quality of the survey, on the reliability of the data

Workstations, departments or areas can also be compared with each other. Concrete examples from the hospital can be found in this

Application report. We can offer you further evaluations according to your wishes on request.

Simplify your activity analyses now!
 Contact us
  • The data is transferred to a secure XIMES server. 

  • There is no information about people outside the house! Nevertheless, we recommend internal clarification with the relevant authorities.

  • XIMES only provides summarized statistics as results, with at least 10 values per evaluation unit. This means that it is not possible to draw any conclusions about persons.

  • If the collection is not anonymous, we will gladly provide a template for AVV according to DSGVO.

  • We are happy to provide you with detailed information.